Privacy Policy


Lexxica recognizes that the visitors and customers (collectively the "Users") who use Lexxica's various WordEngine and V-Admin Services value their privacy. Our policy is that any personally identifiable information that you disclose to Lexxica when using any of Lexxica's Services, including in particular your email address, name, and any other personal information we receive, will be kept confidential and used only to provide you with Lexxica's Services.

This PRIVACY POLICY details the use and disclosure of personally identifiable information collected from Users. We provide this PRIVACY POLICY to help you make an informed decision about whether to use Lexxica's Services. This PRIVACY POLICY is incorporated into and is subject to Lexxica's TERMS OF USE. Your continued use of any Lexxica website constitutes your acceptance and agreement to be subject to the terms of this PRIVACY POLICY and Lexxica's TERMS OF USE.

Your Responsibilities

To protect your privacy and security, you are responsible for the creation of a unique Login ID and Password which will be used to verify your identity each time you access your account. By using a Lexxica website, you agree that you are solely responsible for the creation and maintenance of your unique Login ID and secret Password. Be advised that once a Login ID is created it cannot be changed. Your secret password may be changed at anytime by visiting the Settings page in your account. You may decline to submit personally identifiable information such as your real name and email address in which case Lexxica will not be able to provide all available Services to you. You may update your personal information such as real name, email address and other preferences, at any time by visiting the Settings page of your account. You may quit and delete your account, including all personally identifiable information, at any time by visiting the Settings page of your account.

Our Commitment to Data Security

Lexxica uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of the personal information you disclose to us such as your name and email address and we will not willingly disclose your personal information to any third parties without your permission except as required by Japanese law. We neither ensure nor warrant the security of any information you transmit to Lexxica via the Internet over standard unencrypted lines and you agree that you do so at your own risk. Once we receive your transmission of information, Lexxica makes commercially reasonable efforts to ensure the security of our systems. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
If Lexxica learns of a security systems breach Lexxica may post a notice on the WordEngine and V-Admin websites and we may attempt to notify you by email so that you can take appropriate protective steps. In order to protect Users' privacy and to provide increased processing and storage capacity to active accounts the Company deletes all inactive premium accounts 400 days after the last date of study and deletes free trial accounts 90 days after the free trial period ends.

Data Transferred to a V-Admin Group

When you join a V-Admin group or any other WordEngine group service, you authorize Lexxica to provide that group's manager with your real name, test scores, and learning progress data. We will not disclose your email address to any V-Admin group managers who are not directly employed by Lexxica. By using a Lexxica website you indicate your understanding and agreement that Lexxica can neither control nor be held responsible for the ways that an independent V-Admin group manager might use your real name, test scores, and learning progress data.

About Children's Privacy

Any portions of our website that are directed to persons under 13 may only be accessed upon receipt of legal consent from the child's parent or legal guardian. If you are under 13 years of age, you must have your parent or legal guardian complete the User account registration process in order for you to use a Lexxica website. If Lexxica learns that personally identifiable information of persons under 13 years of age has been collected on the Lexxica websites without parental consent, then Lexxica will take appropriate steps to delete such information.

Note to International Users

As of the date indicated below, the Lexxica websites are hosted in Japan, a country that maintains relatively strict consumer privacy protection laws. If you access the Lexxica websites from the European Union, the United States, China, Korea, or any other country, please be advised that your use of the Lexxica websites indicates your specific consent to the transfer of your personal information to Lexxica servers located in Japan and operating under the governance of Japanese law.

How Lexxica Collects Information

User Provided Information: When responding to questions on the Lexxica websites, or when participating in any groups, forums, contests, surveys, or newsletters, you may be asked to provide certain personally identifiable information such as your actual name, your organization name, and your active email address.
Cookies Information: When you visit a Word Engine website operated by Lexxica, we may send one or more cookies - a small text file containing a string of alphanumeric characters - to your computer that uniquely identifies your browser. Lexxica uses both session cookies and persistent cookies. A persistent cookie remains after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the Lexxica websites. Persistent cookies can be removed by following your web browser help file directions. A session cookie is temporary and disappears after you close your browser. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. Some features of the Lexxica websites may not function properly if the ability to accept cookies is disabled.
Log File Information: When you use the Lexxica websites, our servers may automatically record certain information that your web browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol ("IP") address, browser type, browser language, referring / exit pages and URLs, platform type, number of clicks, domain names, landing pages, pages viewed and the order of those pages, the amount of time spent on particular pages, the date and time of your request, and one or more cookies that may uniquely identify your browser.
Clear GIFs Information: When you use the Lexxica websites, we may employ "clear GIFs" (a.k.a. Web Beacons) which are used to track the online usage patterns of our Users anonymously (i.e., in a non-personally-identifiable manner). In addition, we may also use clear GIFs in the HTML-based emails sent to our users that will track which emails are opened by recipients.

How Lexxica Uses Information

If you submit personally identifiable information to us through the Lexxica websites, we will use your personal information to operate, maintain, and provide you with the features and functionality of the WordEngine and V-admin Services. The personally identifiable information that you disclose to Lexxica through any of the Services shall be kept confidential and used only to provide the Lexxica Services to you. The Display Name that you create for your User account (not your Login ID, real name, organization, and email address) will become visible to other Users in the Rankings data, and also when you join groups, or contests, or send messages through the Lexxica websites to other Users. Any material that you submit to the public spaces on a Lexxica website may be redistributed through the Internet and other media channels and may be viewed by the general public.
If we have your email address on file, we may use it without advance notice for notifying you about maintenance work, additional Services, and upgrades to the Services. We may also include commercial messages and hyperlinks in the website Services and related emails that we send to you. Users shall have the ability to opt-out of email support services on the settings page of their account, and also in the footer section of the emails.
To improve the quality of the Lexxica websites, and to create new features and functionality, we analyze Users' non-personally-identifiable response data and other interactions data. We also greatly value all of the User comments and suggestions that we receive.
We use cookies, clear gifs, and log file information to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit the Lexxica websites; (b) provide custom, personalized content and information; (c) monitor the effectiveness of our contests and campaigns; (d) monitor aggregate metrics such as total number of visitors, pages viewed, etc.; and (e) track study response data.
Please note that all anonymous response and interactions data, and any other content voluntarily posted at the direction of Users to a Lexxica website becomes Published Content and is not considered personally identifiable information subject to this PRIVACY POLICY.
Please note that any Published Content submitted by Users to the Lexxica websites cannot be removed and shall remain subject to our TERMS OF USE.

When Lexxica Discloses Information

We do not share personally identifiable information such as actual name, organization name, and email address with any third parties. We provide Users' personally identifiable information only to our affiliated entities and only for the express purpose of fulfilling and enhancing the Services that Lexxica offers. We require that our staff, our consultants and affiliated entities agree to handle and process such information in full compliance with our PRIVACY POLICY. We take all reasonable precautions to protect and limit the use of Users' personally identifiable information by executing and maintaining confidentiality agreements and by implementing industry best practices for data security.
We share Users' non-personally-identifiable information such as anonymous response data and other interactions data, referrals to external links, applications, web pages and URLs, number of clicks, etc., with our affiliated entities to assist them in researching language usage patterns, and website usage patterns for the purpose of improving the Lexxica websites.
We release personally identifiable information and or non-personally-identifiable information if we are required to do so to comply with the laws of Japan, or international laws (such as international Copyright Law) or respond to a Japanese court order, subpoena, or search warrant.
Lexxica reserves the right to disclose personally identifiable information and or non-personally-identifiable information that we believe, in good faith, is necessary to enforce our TERMS OF USE, or to take precautions against liability, or to investigate and defend ourselves against third party claims or allegations, or to assist Japanese government enforcement agencies, or to protect the security and integrity of our website, or to protect the rights, property, and safety of our Users.

Third Party Advertisers and Links to Other Sites

Lexxica may invite other companies called third parties to provide content and or advertisements within the Lexxica websites. These third parties may use technology to send links and advertisements that may appear on Lexxica's websites. Third parties may use technologies such as cookies, JavaScript, or Web Beacons to measure the effectiveness of their advertisements and to enhance their content.
Lexxica shall not provide any personally identifiable information about you to any third parties without your consent. Lexxica shall seek to display only third party information which is useful and advantageous to our Users. Lexxica's PRIVACY POLICY does not apply to, and we cannot control the activities of the websites of third parties. You are advised to consult the respective privacy policies of any third party websites that you visit. If you believe that any of the third parties linked to our Services are involved in any form of abusive activities, please contact Lexxica with details of the problem so that we may take appropriate steps to improve our Services.

In the Event of Merger, Sale, or Bankruptcy

In the event that Lexxica is acquired by, or merged with a third party entity, we reserve the right, in any of these circumstances, to transfer or assign the information we have collected from our Users as part of such merger, acquisition, sale, or other change of control. In the unlikely event of our bankruptcy, insolvency, reorganization, receivership, or assignment for the benefit of creditors, or the application of laws or equitable principles affecting creditors' rights generally, we may not be able to control how your personal information is treated, transferred, or used.

Effective Date: June 1, 2016